Every federal and state filing HaulGuardPro tracks for you - what it is, how often it renews, and a direct link to the official government portal where you file it.
Federal registration, operating authority, safety, and compliance requirements administered by the Federal Motor Carrier Safety Administration.
Determine whether your operation requires a USDOT Number and complete the applicable federal registration through FMCSA.
Required FMCSA registration update for entities subject to the biennial update requirement. Registration information must also be kept current when applicable changes occur.
Federal operating authority for carriers and other regulated entities that require authority based on the type of transportation service they provide.
Federal broker authority registration for entities arranging transportation of property by authorized motor carriers.
Federal operating authority requirements for freight forwarders subject to FMCSA registration.
Designation of process agents for applicable motor carriers, brokers, and freight forwarders with federal operating authority.
Electronic filing of required financial responsibility information with FMCSA through an eligible insurance, surety, or financial responsibility filer.
Process for requesting reinstatement of certain revoked or inactive operating authority registrations when the applicable FMCSA requirements are satisfied.
Update of FMCSA registration information following an eligible legal or business name change, including applicable supporting documentation.
Update the business address and related FMCSA registration information when a regulated entity changes its address.
Review and complete the applicable FMCSA process for restoring an inactive USDOT registration when permitted.
Review and update applicable company, operation, vehicle, cargo, and contact information maintained in the FMCSA registration record.
Support for carriers required to reapply for a USDOT registration after applicable revocation.
Ongoing monitoring of operating authority, registration status, insurance filings, and compliance changes.
Review of a carrier registration profile to identify missing, outdated, or inconsistent registration information.
Unified Carrier Registration requirements for interstate motor carriers, private motor carriers, brokers, freight forwarders, and leasing companies subject to UCR.
Annual Unified Carrier Registration for entities subject to the UCR Agreement. Eligibility should be confirmed using the official UCR registration guidance.
Renew the UCR registration for the applicable registration year and pay the fee corresponding to the entity and vehicle bracket.
Determine the correct UCR fee bracket using the number of commercial motor vehicles owned or operated by the applicable entity.
Review UCR registration status and supporting information to reduce the risk of operating while unregistered.
International Registration Plan and International Fuel Tax Agreement compliance for qualified interstate commercial vehicles.
Apportioned registration for qualifying commercial motor vehicles operating in multiple IRP jurisdictions.
Renew apportioned registration and maintain accurate fleet, distance, weight, and jurisdiction information through the applicable base jurisdiction.
Maintain the applicable apportioned registration credentials issued through the carrier's base jurisdiction.
Annual IFTA licensing and decals for qualified motor vehicles operating in two or more IFTA jurisdictions.
Quarterly IFTA reporting of qualified miles, fuel purchased, and fuel tax calculations for each applicable jurisdiction.
Maintain mileage, fuel purchase, jurisdiction, and supporting records required for accurate IFTA reporting and audit support.
State-level carrier registrations, intrastate authority, highway-use taxes, weight-distance taxes, and oversize or overweight permitting.
State authority or registration that may apply to carriers operating solely within a state. Requirements vary by jurisdiction and operation.
State-specific carrier registration or credential required by applicable state transportation authorities.
Permit requirements for vehicles or loads exceeding applicable state size or weight limits. Requirements, fees, routes, and validity periods vary by jurisdiction.
New York Highway Use Tax registration and filing requirements for qualifying highway motor vehicles.
Kentucky weight-distance tax requirements for qualifying heavy vehicles operating on Kentucky highways.
Oregon weight-mile tax registration and reporting requirements for qualifying heavy vehicles operating in Oregon.
New Mexico weight-distance tax requirements for qualifying commercial vehicles.
Temporary state trip permits for qualifying commercial vehicle operations that are not otherwise registered in the applicable jurisdiction.
State fuel-use permits and related documentation for qualifying interstate operations not covered under an IFTA license.
Federal commercial vehicle inspection, maintenance, registration, and operational compliance requirements.
Annual inspection requirements for commercial motor vehicles under applicable federal and state regulations.
Maintain required inspection, repair, maintenance, and supporting records for commercial motor vehicles.
Maintain applicable driver vehicle inspection documentation and address reported safety defects in accordance with federal requirements.
Maintain current state vehicle registration, plates, credentials, and other applicable commercial vehicle documentation.
Maintain accurate vehicle identification, ownership, registration, inspection, and maintenance information.
Vehicle inspection, repair, maintenance recordkeeping, and preventive maintenance compliance support across the fleet.
Commercial driver qualification, licensing, medical certification, drug and alcohol compliance, and driver record requirements.
Review applicable commercial driver licensing requirements and maintain current CDL or CLP information.
Review of CDL status, required endorsements, restrictions, and driver qualification requirements.
Maintain applicable medical certification and ensure required medical certification information is properly reported.
Create and maintain a driver qualification file containing the records required by applicable FMCSA regulations.
Update driver qualification records when new information, annual reviews, medical documents, violations, or other required records become due.
Complete the required annual review of each applicable driver's driving record and document the review.
Pre-employment and recurring MVR review support for commercial drivers, in addition to the required annual review.
Ongoing monitoring of driver motor vehicle records for reportable changes and risk events between annual reviews.
Maintain the applicable road-test certificate or accepted equivalent documentation required for driver qualification.
Commercial driver screening including applicable employment, driving, and regulatory history checks.
Support for required prior-employer safety-performance-history and employment verification processes.
Register and maintain the applicable employer account and compliance processes in the FMCSA Drug & Alcohol Clearinghouse.
Conduct the required Clearinghouse pre-employment query before a prospective CDL driver performs safety-sensitive functions, following applicable consent requirements.
Conduct the required Clearinghouse query for each currently employed CDL driver at least once within the applicable 365-day period.
Maintain the applicable DOT drug and alcohol testing program, including required testing, records, employer responsibilities, and follow-up processes.
Consortium and third-party administrator enrollment for applicable DOT-regulated employers to manage random testing pools.
Administration of required random controlled-substance and alcohol testing programs and selection pools.
Administrative support for applicable return-to-duty evaluation and follow-up testing requirements after a drug or alcohol violation.
Federal hours-of-service, electronic logging device, record-of-duty-status, and supporting compliance requirements.
Review and maintain compliance with applicable federal hours-of-service limits, exceptions, records, and operational requirements.
Driver training covering applicable hours-of-service requirements, duty-status entries, and recordkeeping practices.
Determine whether the operation must use an electronic logging device and maintain applicable ELD records and supporting documentation.
Verify that the electronic logging device provider and device are included on the applicable FMCSA registered ELD list.
Maintain accurate records of duty status and supporting information required under applicable hours-of-service regulations.
Maintain ELD data and procedures needed to produce records during applicable roadside inspections and compliance reviews.
Review of electronic records of duty status and identification of common HOS and logging issues before they appear on an inspection.
FMCSA financial responsibility, insurance filings, liability coverage, and related compliance requirements.
Determine the applicable federal financial responsibility requirements based on entity type, authority, cargo, and vehicle characteristics.
Maintain applicable commercial motor carrier liability coverage and ensure required proof of insurance is filed with FMCSA when required.
Review cargo insurance requirements applicable to the carrier, cargo, customer contracts, and operating authority.
Maintain applicable federal public-liability endorsement or surety documentation when required for the operation.
Review whether required financial responsibility filings remain active and properly associated with the FMCSA registration.
Management and documentation of certificates of insurance required by customers, brokers, and regulatory programs.
Support for applicable surety bonds and financial responsibility requirements for regulated transportation businesses.
FMCSA safety management, audits, inspections, new entrant requirements, and compliance review preparation.
Prepare required records and safety-management documentation for an applicable FMCSA new entrant safety audit.
Organize driver, vehicle, HOS, drug and alcohol, maintenance, and other records for an FMCSA compliance review.
Support for carriers preparing for or responding to an FMCSA compliance review.
Review publicly available safety information and applicable safety-management areas to identify compliance risks and documentation gaps.
Review of inspection and violation records to identify compliance risks and applicable corrective actions.
Review hours-of-service records, supporting documents, ELD data, exceptions, and driver practices for compliance gaps.
Review inspection, repair, maintenance, and vehicle qualification records for applicable federal requirements.
Review driver qualification files for required applications, MVRs, road-test documentation, annual reviews, medical records, and other applicable items.
Review the applicable DOT drug and alcohol testing program, Clearinghouse processes, records, and employer responsibilities.
Comprehensive safety compliance program support covering policies, monitoring, and corrective action across the fleet.
Development and organization of written carrier safety policies and compliance procedures.
Commercial driver safety training and recurring compliance education programs.
Development and implementation support for corrective actions following identified safety or compliance deficiencies.
Internal audit simulation designed to identify documentation and compliance gaps before a regulatory review.
Federal hazardous materials transportation registration, permits, training, security, and safety requirements.
Determine whether the person or operation is required to register under the federal hazardous materials registration requirements.
Determine whether the transportation of certain hazardous materials requires an FMCSA safety permit and maintain applicable requirements.
Maintain required hazardous materials employee training, testing, documentation, and recurrent training processes.
Determine whether a written security plan is required and maintain the applicable security-plan and training requirements.
General hazardous materials transportation compliance support, documentation review, and driver training coordination.
Federal tax obligations relevant to qualifying heavy highway vehicles and trucking businesses.
Federal Heavy Highway Vehicle Use Tax filing for taxable highway motor vehicles with a taxable gross weight of 55,000 pounds or more when applicable.
Obtain and maintain the applicable Schedule 1 evidence after filing Form 2290 and paying or reporting the applicable tax.
Review whether a vehicle qualifies for a suspension based on expected highway use and comply with the applicable reporting rules.
Business formation, state registrations, insurance, employment, tax, and commercial legal compliance considerations for trucking companies.
Obtain an Employer Identification Number from the IRS when required for the business structure and tax responsibilities.
Maintain required state business entity reports and good-standing filings. Due dates and fees vary by state.
Review and renew applicable city, county, or state business licenses required for the company's activities and location.
Review applicable state workers compensation requirements for employees and maintain required coverage where applicable.
Review commercial general liability coverage appropriate to the company's operations and contractual requirements.
Register an assumed, fictitious, or trade name when required by the applicable state or local authority.
Federal trademark registration through the United States Patent and Trademark Office for eligible business names, brands, and marks.
State and regional environmental, emissions, registration, and specialized commercial vehicle requirements.
California Motor Carrier Permit registration and compliance support for applicable motor carriers operating in California.
California Employer Pull Notice program registration and compliance support for applicable employers of California CDL holders.
Review applicable California Air Resources Board requirements for heavy-duty vehicles and fleets operating in California.
Review applicable California heavy-duty vehicle emissions inspection and compliance requirements.
Identify state-specific environmental or emissions requirements that may apply based on vehicle type, fuel, route, and operation.
Cargo securement, accident register, and general operational compliance requirements for motor carriers.
Cargo securement policy and driver training support for applicable commercial motor vehicle operations under federal cargo securement rules.
Accident register documentation and recordkeeping support required for regulated motor carriers.